MINUTES OF THE SELECTMEN’S MEETING
TOWN OF FRYE ISLAND
AUGUST 21, 1999

The location of the meeting was the Community Center at Frye Island Maine.

Conrad Theberge, Frye Island Town Clerk, called the meeting to order at 4:05 P. M.

 Present:   Selectmen: James Kuiken, Joseph Potts, Oleg Svetlichny and Victor Richards Town Manager

Executive Committee Members:  Pat Karpacz, Richard Giggey, John Crosby and Mark Thomas.

 Attendees:   Kathleen Potts, James O’Connor, Ernie Wrzesinsky, Stan Karpacz, Mazzola, Carl Hommel, Steve Comley, Craig Trueman and Cheryl Trueman.

 Minutes:        Motion to accept July 3, 1999 Board of Island Trustees Meeting minutes was made by James Kuiken. Pat Karpacz second the motion.  Motion unanimous.

                        Motion to accept July 10, 1999 with the following changes—Oleg Svetlichny being present at the Selectmen’s Meeting.  Removing Margaretta Hommel to a three year term of the Zoning Board with Bruce Nisula and finally to compensate Selectmen and Executive Committee with two blue ferry tickets for each meeting attended.  James Kuiken made the motion to accept the minutes and Joseph Potts second the motion.  Motion was unanimous.

                        Motion to accept July 10, 1999 minutes of the Board of Island Trustees Executive Committee were made by Oleg Svetlichny and second by James Kuiken.  Motion was unanimous.

                        Motion to accept July 23, 1999 minutes ofTown of Frye Island Board Assessment Review meeting with the change that sea walls were not taxable in Cape Elizabeth.  Motion was made by James Kuiken and second by Oleg Svetlichny.  Motion was unanimous.

                        Motion to accept July 31, 1999 minutes of Board of Island Trustees Executive Committee Meeting was made by Mark Thomas and second by Richard Giggey.  Motion was unanimous.

 Financial Report:

                        The accounting in the office has increased with billing of taxes twice a year and the additional reports to the State.  Ferry receipts are up mainly because of the work done on the David Treacy’s property with rip rapping along the shoreline.  The water system operating cost has declined since of replacing some of the pressure relief valves, which has reduced the amount of water being blown through the valves to reduce pressure.  This is also reduce the amount of filter bags being used.

                        Solid Waste has increased with more of the islanders remodeling.  Construction debris has increased.  The store generates rubbish such as cardboard.  The residential waste has also increased.  Shingles must be taken off Island.  

                        County taxes are due in October

 Petitions and Communications:            

                        Ernest Wresinsky presented to the Board a proposal to sell the 1955 Fire Truck.  From this sale the proceeds would go to the fire department.  The proceeds would be used for remoldeling parts of the Fire Barn

 Report of the Town Manager:

                        The Red Cross will set up an emergency shelter on the island and will train Islanders how to operate and manage a shelter.  The agreement is straightforward and needs to be approved by the Selectmen.

                        Zoning-This week Marge Hommel found out that the Standish Town Council had changed the zoning on the Island in the fall of 1997.  The WOC (Water Oriented Commercial property) now includes the Treacy lot and not lots 3 through 8 and WOC at the Marina includes all FII lots up and around Ridge Road to Shoreview Circle.

                        Marge and Patti Meyer are making great strides on updating our zoning and land use maps.

                        Budgets for fiscal year 2000 – Please get budget ideas to me this week.  I have started on the budgets and need input for special projects, etc.

                        Ferry- This Monday representatives of Cianbro Corp will meet with Martin and me and review the possibilities of pulling the ferryboats, sandblasting them and doing any repair work.  They should be able to give us a budget number.

PUBLIC HEARINGS:

OLD BUSINESS:   

Report on letter from lawyer on Selectmen/Executive committee meeting           procedures.  There are no laws prohibiting this procedure.

 To vote to put on the October Town Meeting Warrant three articles amending the Town Charter per the public hearing process. 

                        The proposed changes are:

1)   In article III (Board of Selectmen), Section6 (Powers and Responsibilities), Sub-section C makes the following change:  Act to retain or hire Town Attorney using a qualification based selection process.

2)   In article VI (Town Boards and Committees), Section 1 (Board of Island Trustees), Subsection 1 (duties of the Executive Committee) make the following change:  The Executive Committee shall provide advice and counsel to the Board Selectmen in the appointment of members to the Planning Board, The Board of Appeals, and the Budget Committee, in accordance with the following Sections 2,3 and 4 of this article; shall provide advice and counsel to the Town Manager; and shall, with the assistance of the Town Manager, prepare the annual budgets for the Town of Frye Island for presentation to the Board of Selectmen and the Board of Island Trustees, in accordance with Article VII of this Charter.

3)   In article VIII (Island Ferry System and Roads), Section 1 (Ferry System), second sentence make the following change:  The rates for using the ferry service will be determined by the Board of Island Trustees and the schedule for service will be determined by the Executive Committee.

James Kuiken made a motion to place these proposed amendments to the Town Meeting voters on October 9, 1999.  Oleg Svetlichny second the motion.  Motion was unanimous

To vote to put on the October Town Meeting Warrant an article setting the limit for Town purchases without using a competitive bid process.  After discussion, it was decided this is the procedure of the Selectmen to set the amount.  Oleg Svetlichny made a motion to require competitive bids for all Town purchases, which exceeds $5000.00 with the exception of purchases that are required for emergency situations.  Joseph Potts second the motion 3 selectmen voted yes, 3 Executive Committee Members voted yes and 1 no.

To vote to allow a recall of a Selectmen when initiated by a valid petition of the voters of the Town of Frye Island and included as a warrant Article at a Town Meeting, and to allow a recall of an Executive Committee member by a valid petition of the voters of the Town of Frye Island Board of Island Trustees and included as a Warrant Article at a Board of Island Trustees Meeting.  Joseph Potts made the motion and James Kuiken second this motion.  3 Selectmen voted yes and 4 EIC members voted yes

NEW BUSINESS:

James Kuiken made the motion to authorize the use of audio teleconferencing at Board of Selectmen meetings and at Executive Committee meetings for Selectmen and  Executive Committee members who are unable to be physically present at meeting.  3 Selectmen voted yes and 3 EIC members voted yes. One EIC member voted no.

Motion was made by Joseph Potts to accept contract for septic disposal with PWD (Portland Water District).  James Kuiken second the motion.  3 Selectmen voted yes and 4 EIC members voted yes.

Motion to accept the contract with Town of Raymond for dispatching services.  Joseph Potts made the motion and James Kuiken second the motion.  3 selectmen voted yes and 4 EIC members for yes.

To adopt contract with Raymond Fire and Rescue.  No motion was made.  This item will be discussed at the next meeting.

Joseph Potts made a motion to grant pole permit for CMP placement of power pole.  Oleg Svetlichny second the motion.  3 Selectmen voted yes and 4 EIC members yes.

To adopt citation form for Town Ordinances.  No motion made

A motion was made by Oleg Svetlichny to endorse the use of cluster mailboxes for US Mail and discuss the possible location for the cluster mailbox units.  3 Selectmen voted for and 3 EIC members voted for and one opposed.

Joseph Potts made the motion to accept the Draft Schedule for Preparation & Approval of Year 2000 Budgets.  Oleg Svetlichny seconds the motion. 3 Selectmen voted for and 4 EIC members voted for.

Joseph Potts made a motion to sell the 1955 Fire Truck and all proceeds to go to the fire department.  James Kuiken second the motion.  3 Selectmen voted for and 3 EIC members voted for and one abstained.

Joseph Potts made a motion to adjourn and James Kuiken second this motion.  3 Selectmen voted for and 4 EIC members voted for motion to adjourn.

Meeting adjourned at 6:24PM

Respectfully Submitted,

Conrad Theberge
Town Clerk