MINUTES OF THE SELECTMEN'S MEETING

WITH BIT EXECUTIVE COMMITTEE PARTICIPATION

 

TOWN OF FRYE ISLAND

JULY 30, 2005

 

The location of the meeting was the Community Center, Town of Frye Island

 

The meeting was called to order at 9:02 AM by James Kuiken

Selectmen:  James Kuiken, Brian Walker, John Nun

 

BIT EC:  Bruce Nisula, Jim O'Connor, Joe Potts, Debbie Anthony,
                James Kuiken, Brian Walker, John Nun

 

Town Manager:  Wayne Fournier

Treasurer:  Carl Hommel

 

PUBLIC HEARING 

Review proposal from Vic Solomini to purchase triangular piece of property from Town located on Golf Course.

 

Richard Main, Town Assessor, valued the property at $16,400.00 at the high end and $5,267.50 on the low end using assessorís modifications.

 

MOTION to accept the offer of $7,500.00 from Vic Solomini to purchase triangular piece of property made by James Kuiken and seconded by John Nun - Unanimous

 

Wayne to post offer on bulletin board with the August 20, 2005 Selectmen's Meeting as the date for final acceptance.

 

REVIEW GROWTH PERMIT ORDINANCE

Paul White, Town CEO, explained how the ordinance allows one to apply for a growth permit.  Paul said  there were several areas of concern regarding the permitting especially if a person does not apply for a growth permit and the next person on the list isn't ready to build yet.

 

Paul will present a packet with his recommendations and the Board of Selectmen and the BIT Executive Committee will review ordinance and Paul's suggestions to modify the Growth Ordinance before October 1, 2005.

 

OLD BUSINESS

Water System:

Received final bill from A. E. Hodsdon, the final amount is $2,000.00 over the bond amount  but there was $15,000.00 in the 2005 budget for the Control System which is included in the total amount.  Wayne to review the final bill for deductions of work that was deleted.

 

Some of the components that were damaged by the lightning storm have been replaced and some temporary control devices have been installed until the new ones come in to keep the system running and operational.

 

The raw water pump at the eastside pump house broke down and the backup pump did not keep up with demand.  A new 15 HP, 150 GPM pump was purchased and will be installed this weekend.

 

The Golf Course Irrigation System was also damaged during the lightning storm and Jay is working on replacing wire and solenoid valves.

 

SAD 6:

The Attorney General has replied to the Town's letter concerning our constitutional rights about withdrawal from the school district.  The Attorney General stated that the legislature can do whatever it wants when it comes to schools.

 

The Town's attorney is going to file a complaint in Superior Court and needs three island residents (voters) to be part of the complaint.  James Kuiken, Grace Morin, and John Crosby will be the three residents named in the complaint.

 

The state evaluation for Frye Island has risen from 88 million to 112 million and this amount directly effects the amount of school taxes that are to be paid.

 

Haul Out Facility:

Peer engineer's review:

  1. The rollers that were installed are not the proper system necessary to provide operation of the carriage
     

  2. A pull-up/pull-down winch system is needed to get the ferries in and out of the water
     

  3. The steel rails are light weight and not strong enough

Wayne has received quotes for the pull-down winch. $8,500.00, and a roller system by Crandal Dry Docks, $40,500.00, for material only and does not include installation.  Wayne is waiting on a quote for installing additional supports for the rail system.

 

Ferry Revenues:

The ferry revenues thru July 29, 2005 are down approximately $12,000.00 from last year.  Wayne to have new figures for the August 20, 2005 BOS/EC meeting to see if revenue is still behind the budget estimate.

 

The expenses and salaries for the ferry looks like they are over budget according to the financials as of June 30, 2005.

 

Resident discount tickets are only for passenger cars, pick-up trucks, vans, and boat trailers.  There are several people complaining of inadequacies in ferry fees, the fees will be discussed during budget preparations.

 

Ferry Safety Report:

Wayne reported that ferry captains are Town employees and therefore are covered by the Town's insurance.

 

Joe Potts presented a report on loading time and departure time based on his trips on and off the island from July 10, 2005 to July 28, 2005.  The average loading time is 2:43 minutes and the on time performance was 28% based on the GPS system in Joe's vehicle.

Audit:

The draft numbers are in house and Wayne has to write a Management Discussion and Analysis Report before the final audit will be forthcoming from the auditor.

Water Tank:

John Crosby has received a written quote from Limerick Steeplejacks for $29,900.00 to sandblast and epoxy the water tank.  John is waiting for another quote.

Road Opening Policy:

MOTION to accept the policy as presented by John Crosby with the following corrections:

 

  1. Change Road Opening and Use Rules to Road Opening and Use Policy
     

  2. Change sewer and water lines that are approved for under the road shall be sleeved with a schedule 80 pipe to sewer and water lines that are approved for under the road shall be sleeved with a minimum of schedule 80 pipe
     

  3. Change track machines such as excavators, bulldozers, and cranes are not allowed on the Town of Frye Island Roads to track machines such as excavators. Bulldozers, and cranes are not allowed to travel on the Town of Frye Island roads

 

The MOTION was made by James Kuiken and seconded by John Nun - Unanimous
 

NEW BUSINESS 

Handicapped Accessibility:

Wayne has receive a request to make the Admin Building handicapped accessible and to provide a handicapped parking place.  Wayne has talked to several venders concerning lifts and the consensus is a stairwell rail climber will not work in the present stairwell, an inside vertical lift would cost approximately $20,000.00 for lift only - no installation, and a quote for an outside lift will be coming.

 

A second means of egress is needed for the second floor of the Admin Building.

 

It was discussed to see if the Old Fire Barn can be converted to an office to be used by the handicapped and the parking spot next to the Old Fire Barn to be designated as a handicapped parking space.

Beach Committee:

MOTION to appoint Dick Giggey, Mary McCarthy, Joanne Blackmore, Nancy Fournier, Michelle Torigian, Nancy Donio, Carl Hommel, and Frank Limauro to the Beach Committee made by James Kuiken and seconded by John Nun- Unanimous

Budget:

Wayne is proceeding with the budget assuming the Town will vote to return to a calendar year budget. Wayne is preparing a book with budget line item requests by department heads, manager, and space for board approval.

 

Next meeting will be August 5, 2005 and will use this meeting as a Budget Workshop Meeting.

DOT Grant:

DOT Road Grant has gone up to $12,048.00 for States Fiscal Year, July 1, 2005 to June 30, 2006.  These monies can only be used for capital improvements and not maintenance.

ICMA Fund Administrator:

MOTION to appoint Wayne Fournier, Town Manager, as Plan Administrator for the ICMA Fund made by James Kuiken and seconded by John Nun - Unanimous

Cumberland County Hazard Mitigation Plan:

MOTION to accept the Cumberland County, Maine Hazard Mitigation Plan Executive Summary dated February 28, 2004 and prepared by the Cumberland County Emergency Management Agency & the Cumberland County Soil and water Conservation District made by James Kuiken and seconded by John Nun - Unanimous

 
REVIEW AND APPROVAL

MOTION to accept the minutes of the July 2. 005 Town Meeting as presented mace by James Kuiken and seconded by John Nun - Unanimous

 

MOTION to accept the minutes of the July 9, 2005 Selectmen's Meeting as corrected made by James Kuiken and seconded by John Nun - Unanimous

Financials:

The Balance Sheet that was presented is prepared from the General Ledger Report.

 

There still isn't an amount on the Balance Sheet showing the Fund Balance and Wayne is working with Marge from the auditor's office to come up with a way to show this item.

 

MOTION to go to Executive Session according to MRSA 1 Paragraph 405 (6) (A) to discuss personnel issues made by James Kuiken and seconded by Brian Walker - Unanimous

Returned from Executive Session - talked about personnel issues

 

MOTION to adjourn at 2:00 PM made by James Kuiken and seconded by Brian Walker - Unanimous

 

 

Respectfully submitted,

James L. Kuiken