MINUTES OF THE SELECTMEN'S MEETING

WITH BIT PARTICIPATION

 

TOWN OF FRYE ISLAND
FEBRUARY 26, 2005

 

 

The location of the meeting was the Holiday Inn Express, Saco, ME

 

The meeting was called to order at 9:07 AM by James Kuiken

Selectmen:  James Kuiken, Bob Roberts, Dave Decker

BIT:  Pat Karpacz, Grace Morin, Bruce Nisula

Town Manager:  Wayne Fournier

 

PUBLIC HEARING for Liquor License for Leisure Lounge

 

MOTION to approve liquor license for Leisure Lounge made by James Kuiken and seconded by Dave Decker - Unanimous

 

MOTION to accept the minutes of the January 22, 2005 Selectmen's meeting as corrected made by James Kuiken and seconded by Bob Roberts - Unanimous

 

FINANCIALS:

Wayne stated that it is hard to put previous years figures on the Expense/Revenue Summary due to the line items do not coincide.

 

James Kuiken stated that a balance sheet is necessary to show where monies on hand are located and to see if the books balance.  Wayne stated that Trio does not have a provision for a balance sheet and Calvin is working on setting a balance sheet up on QuickBooks.

 

Bob Roberts said that the Payroll Warrants should be sent to the Selectmen for record only. 

 

What is the extra ferry payroll for on the January 27, 2005 Payroll Warrant?  Wayne stated that it was for bonuses.

 

GOLF REPORT:

The Golf Committee held their winter meeting on February 12, 2005 and Bruce Nisula submitted minutes of that meeting.

 

The minutes state that the operating revenue was $181,545.00, operating expenses were $161,406.00, an adjustment of $3,386.00 has to be taken from reserve and not operating account, and the positive cash flow was $23,525.00.

 

MOTION to expend up to $10,000.00 from the Golf Reserve account for the following projects:  a) Restructure and level 5th hole tee at a cost of $6,000.00; b) continue the shed project by finishing the siding, building a ramp and entrance steps, completing the fence, and landscaping the shed area, including extending the bluestone from the shed to the clubhouse and down the cart path to hole 1 and hole 9, at a cost of $2,500.00; and c) install a fountain in the pond between hole 6 and hole 3 at a cost of $1,500.00 made by Bruce Nisula and seconded by James Kuiken - Unanimous

 

MOTION to approve the fee schedule as shown in Item #6 of the February 12, 2005 Golf Committee minutes made by Bruce Nisula and seconded by Bob Roberts - Unanimous

 

MOTION to set a minimum for negotiated greens fees (with a shared cart) for outside tournaments at not less than $25.00 per person on weekdays and $35.00 per person on weekends made by Bruce Nisula and seconded by Bob Roberts - Unanimous

 

MOTION to make the following changes to Golf Policy Handbook: 1) Delete the "2004" from the front page and place in the footer the date approved by the Golf Committee and the date approved by the BIT Executive Committee: 2) Change Section 8 (f) to read, "All Pro Shop credits not expended by the end of the golf season shall expire"; and 3) delete Section 11 (d) made by Bruce Nisula and seconded by Bob Roberts - Unanimous

 

MOTION to set the fees for Tee Markers as follows: a) $225.00 for first year; and $125.00 for years thereafter made by Bruce Nisula and seconded by Bob Roberts - Unanimous

 

MARINA COMMITTEE:

MOTION to set fees as follows; a) $225.00 for equity slips;  b) $900.00 for Marina Rental Slips with $200.00 going to operating account;  and c) $200.00 for Quail Circle with $50.00 going to operating account made by James Kuiken and seconded by Dave Decker  - Unanimous

 

RECREATION COMMISSION:

Nicole Wagner would like to return as Rec Director.

 

Amy Wagner is going to collect Fire Works donations.

 

MANAGER'S REPORT:

Ramp and Gantry Repair:  The ramp and gantry repair got underway on Monday, February 14, 2005 when Bancroft moved their equipment and materials to the site.  They did not work on Tuesday but got going in earnest on Wednesday.  They attached lifting lugs to the ramp, disconnected the counter weights and lifted them from their supports.  They placed  the ramp on dollies in the roadway adjacent to the ferry trailer.  They have removed the old apron from the ramp and have begun attaching the new supports  for the replacement apron.  They have also cleaned away the old grout and have replaced the anchor bolts.  They will now build the temporary shelter around the base area so they can heat that area and regrout the anchor bolts.  They expect to complete this by the end of the week.  Roger Gagnon (the engineer) has been on site providing guidance at every step and Kevin reports that he is very impressed with the precision and professionalism displayed by the Bancroft crew.  By Bancroft's estimation, they are on schedule, if not a little ahead.

 

SAD#6:  The new taxation laws passed by the Maine legislature and approved by Governor Baldacci results in no change in the way Frye Islandís school assessment is calculated.  Prior to the bills final passage, wording was added which would allow school districts to continue the old system of determining tax assessments instead of implementing the new system if they desired.  The wording was introduced by Senator Bill Diamond, the senator representing our district.  School Administration Districts #6 and #44 decided to remain with the old system.  I am not sure who and/or how this was determined.  It appears that the only way that we can alter this is through the litigation process and the report that we got from Len Langer and Marshall Tinkle identifying the possibilities of that.

 

Water System Upgrade:  I have requested an update on the procurement of the components from A. E. Hodsdon and was promised one before our meeting.  I have also contacted Zachau Construction and Bruce Hilfrank is on vacation this week but Al Hodsdon told me that he will contact Ranor, Inc. (mechanical contractor) to insure that all of the parts we need are available.  Kevin reports that the lake is frozen all the way across to the Island and it appears that a snowmobiler has traveled to the Island.  There are no ice fisherman out there yet to give us a report on the thickness of the ice, but this week being vacation week should get the fisherman out.  I have discussed Zachau and Ranor going to the Island  as soon as the ice allows and will insure that this happens.

 

Bond:  We will be closing on the bond on March 24, 2005.  The bond will be for $499,800.00 and we owe Key Bank $423,815.44 for interim financing which includes interest calculated through March 24, 2005.  I have also asked Al Hodsdon for an estimate of the final payment and should have that payment today.  We will have some logistic issues because we will only have about 4 days to get the document signed by at least two of the selectmen, Carl Hommel, Treasurer, signed and sealed by me, and returned to our Bond Counsel.  We should discuss the details at the meeting.

 

Al Hodsdon reported that our final drawdown amount is $69,336.00.

 

Jimmy Kuiken will go to the office and sign the bond documents, the office will overnight them to Bob Roberts, Bob will overnight them to Wayne, Wayne will drive and get Carl's signature, and then overnight them to the Bond Counsel.

 

Willis Property:  I spoke with Paul Willis again this morning and he said  he has "been delinquent" in reviewing the proposal, but he recognized that we have a meeting on Saturday, February 26, 2005, and he would try to review it by then.  I told him I would call him again on Friday, February 25, 2005.

 

Bruce Nisula suggested that the Town get a Phase 1 Environmental Audit on the property.  Wayne to contact Paul White, CEO, for names of firms that do this work.

 

Fire Truck:  We still have no news from FEMA on the status of our grant, but I have had a discussion with Tom O'Neill from Greenwood Fire Apparatus and do have a letter from him I will attach.  His letter pretty much explains the status of this project.

 

OLD BUSINESS;

Ferry:   Heavy Equipment Schedule for ferry use will remain the same as 2004.

            

             Off Season:  8:00 AM to 4:00 PM Monday thru Thursday and 8:00 AM to

             2:00 PM on Friday.

 

             High Season:  8:00 AM to 4:00 PM  Monday thru Thursday

 

 

Store Lease:  Dave Decker to send the new lease as presented to the Russos.

 

Beano:  Wayne to apply for a Beano license.  Jimmy Kuiken will run beano for 2005.

 

 

NEW BUSINESS:

Portland Water District:  Paul Hunt reported that there is a bill, LD848, before the legislature that would delete the requirement of Portland Water District inspecting septic systems within 200' of shoreline.  Wayne to write a letter stating the Town of Frye Island is NOT in favor of this legislation due to the fact that the Town of Frye Island gets it's drinking water from Sebago Lake.

 

Paul Hunt also said that there is milfoil in the Songo River and it is to be removed by herbicides.  Wayne to write a letter stating the Town of Frye Island is NOT in favor of this due to the fact Frye Island gets it's drinking water from Sebago Lake.

 

Security:  Dana would like to know if the DOT set speed limits for Island roads.  The DOT was on the Island and some investigation will have to be done to see if speed limits were set.

 

Transfer Station Fees:  The fees for the Transfer Station will have to be collected at the Transfer Station.  Wayne and John to discuss.

 

Winter Newsletter:  The cutoff date is March 3, 2005 for articles for the Winter Newsletter.

 

Scanning:  Grace reported that it is taking longer than expected.  Grace says that is taking approximately 30 minutes to scan a file. 

 

MOTION to go to Executive Session as per 1MRSA Para 405 (6) (a) to discuss ferry personnel made by James Kuiken and seconded by Dave Decker - Unanimous

 

Returned from Executive Session.

 

Motion to adjourn at 1:32 PM made by James Kuiken and seconded by Bob Roberts - Unanimous

 

 

Respectfully submitted,

James L. Kuiken