MINUTES OF THE SELECTMEN'S MEETING
WITH BIT PARTICIPATION
TOWN OF FRYE ISLAND
JANUARY 22, 2005
The location of the meeting was the Holiday Inn Express, Saco, ME
The meeting was called to order at 9:05 AM by James Kuiken
Selectmen: James Kuiken, Bob Roberts, Dave Decker
BIT: Pat Karpacz, Grace Morin, Jim O'Connor, Bruce Nisula
Town Manager: Wayne Fournier
MOTION to accept the minutes of the December 4, 2004 Selectmen's meeting made by James Kuiken and seconded by Bob Roberts - Unanimous
MOTION to accept the minutes of the December 22, 2005 Special Selectmen's meeting made by James Kuiken and seconded by Bob Roberts - Unanimous
Pat Karpacz asked Wayne about the progress of his winter expectation list. Wayne reported that he is working on monthly budget amounts and that procedure and personnel policies have been started. Wayne has not contacted the Transportation Committee as of yet, Brian Nisula is looking for ferry data.
The Expense/Revenue statement for 2004 was generated from TRIO and still needs some refining.
The Expense statement showed a deficit of $29,735.27 plus whatever 2004 bills were paid in 2005.
The check warrants for December, 2004 were emailed for approval on December 29, 2004 for approval - it doesn't look like our bills are getting paid on time.
On check #3633 - what are the bank charges for?
Check numbers 3575 thru 3628 are missing.
On check warrant 157 there are several checks that are charged to the water system upgrade - most of these charges are to be back charges to Zachau Construction.
It is policy that bills are to be paid on the 10th and 25th of the month and that financial statements are due 5 days after the bank statement is received. These policies have not been followed and have to be complied with.
Wayne reported that the audit has been postponed from January to the beginning of April.
Awaiting PIN# for transferring monies among accounts.
The Reserve Accounts are in Money Markets.
MOTION to expend up to $2,000.00 from the Equipment Reserve Account to complete the backhoe buyout made by James Kuiken and seconded by Dave Decker - Unanimous
The winter meeting of the Golf Committee will be held on February 12, 2005.
The 2004 financial reports show that the Golf Course has generated a positive cash flow of approximately $11,000.00.
A question about the amount of the tractor payment was expressed by Bruce Nisula - Wayne to check on the amount and due date.
Jim O'Connor does not know if a Marina Committee winter meeting is scheduled.
A fee schedule for the February BIT meeting is needed.
Premier Properties has offered donate a computer for island use. Questions about location, internet fees, and who will be allowed usage were discussed.
The bonds from Bancroft have been received.
Shop Drawings have been submitted to Engineer for approval.
Bancroft will not have anyone on site until the end of January.
Tim O'Neill, owner of Greenwood Fire Apparatus, knows Bob Waters, regional FEMA Director, and will discuss resolving the grant issue.
Greenwood Fire Apparatus has the truck and has paid Emergency One.
Wayne to contact Senator Snowe's office and check on status of grant.
Water System Upgrade
The pump package was supplied incorrectly - a three phase controller was installed instead of a single phase controller. The correct parts are expected to arrive the week of January 24. Depending on weather and ice conditions we do not know if the new controller will be installed prior to ice out.
Paul White, Town CEO, met with Paul Willis and discussed a surveyor's map that showed a sub-division plan of seven building lots with a road and four or five lots without a road.
Paul Willis will give the Town the right of first refusal - Wayne to pursue negotiations with Paul Willis.
Greg Jordan Land Transfer
Have not heard anything from Greg Jordan - it was decided to let foreclosure run it's course.
David Wilhaur who works for the Greater Portland Council of Governments as a transportation grant writer will recommend a couple of people to Wayne for writing the Town's grant requests.
Frye Island Inc.'s Property Taxes
Frye Island, Inc. does not have to pay taxes on the property they turned over to the Town for Conservation Land. On April 1, 2004 these properties were owned by Frye Island, Inc. and therefore the taxes were billed to Frye Island. Inc. Calvin to remove the Conservation Land from Frye Island, Inc.'s account.
The Board of Selectmen will meet with Frye Island, Inc. when the island opens to discuss the lease.
Wayne to contact Vermont Tennis when closer to island opening and set date to repair tennis west tennis court at the Community Center.
Wayne to contact the Russos to discuss possible amendments to lease. Dave Decker will meet with the Russos if needed.
Question that arose - Is the names of the lessee still the same?
LD1, Governor Baldacci's tax relief bill, passed the House on January 19, 2005 by a vote of 86 - 53 and the Senate on January 20, 2005 by a vote of 23 - 10. Baldacci signed the bill on January 21, 2005 bur due to the fact a 2/3 majority was not received, the bill will not become law until 90 days after the legislature recesses.
Wayne and Jimmy Kuiken could not find an amendment to the bill concerning Frye Island but will check with John Robinson, Frye Island's Representative.
There is a SAD6 School Board on January 24, 2005 for State Representatives and Local Officials that Wayne and Jimmy Kuiken will be attending. The question of Frye Island's status will be asked at this meeting.
MOTION to accept the Ferry Schedule as amended made by Bob Roberts and seconded by Dave Decker - Unanimous
The amendments were:
1. Change last ferry to 9:00 PM on 5/3, 5/10, 5/17, 5/24, 5/31, 6/7, 6/14, 6/21, 9/6,
9/13, 9,20, 9/27, 10/4, 10/11, 10/18, & 10/25
2. Change last ferry to 11:00 PM on 5/29, 7/3, 7/4, 9/4, 9/5, 10/9, & 10/10
3. Change the schedule for ferry 2 in high season to the schedule for ferry 2 in
pre & post season.
4. Change the schedule for ferry 2 in pre and post season to AM schedule only
It was suggested to post the ferry schedule so people will know when the second ferry is running and they can make their plans accordingly.
Wayne received quotes from $6,000.00 to $10,000.00 for scanning Frye Island documents from private companies. The drawback from having someone other than Frye Island doing the scanning is that no new or changed information can be added to these disks.
Wayne received a quote for buying a scanner/copier for $8,595.00. This equipment will let Frye Island scan and update all information. Grace Morin was present when the demonstration was given and recommended the new scanner/copier.
MOTION to spend $8,595,00 from the capital Reserve account to purchase copier/scanner made by James Kuiken and seconded by Dave Decker - Unanimous
MOTION by Dave Decker and seconded by James Kuiken to change the date of the February, 2005 meeting from February 19, 2005 to February 26, 2005 – Unanimous
MOTION to adjourn at 1:15 PM made by James Kuiken and seconded by Dave Decker - Unanimous
James L. Kuiken