MINUTES OF THE SELECTMEN'S MEETING
WITH BIT PARTICIPATION
TOWN OF FRYE ISLAND
DECEMBER 4, 2004
The location of the meeting was the Holiday Inn Express, Saco, ME
The meeting was called to order at 9:07 AM by James Kuiken
Selectmen: James Kuiken, Bob Roberts, Dave Decker
BIT: Pat Karpacz, Grace Morin, Jim O'Connor; Bruce Nisula
Town Manager: Wayne Fournier
MOTION to accept the minutes of the October 23, 2004 Selectmen's Meeting as corrected made by James Kuiken and seconded by Dave Decker. FOR - 6 James Kuiken abstained as he was not at the meeting
MOTION to accept the minutes of the October 29, 2004 Special Selectmen's
Meeting made by James Kuiken and seconded by Bob Roberts - Unanimous
There is a meeting scheduled with TRIO on December 9, 2004.
The office staff will be going to classes offered by TRIO this winter to further refine
the financial statements and to learn how to prepare customized statements.
Wayne presented an Expense/Revenue Summary Report that was much easier to read. James Kuiken asked that a column for year end totals of the previous year be added. This will be discussed with TRIO.
The question was asked if TRIO is still trying to convert to WINDOWS on some of the statements that the BOS/EC requires.
Signed Check Warrants.
Kathy Lyons and Maura Sullivan have resigned from the Golf Committee due to the fact that their cottage was sold.
As of the October financials it looks as if the Golf Course turned a profit of approximately $15,000.00.
There will be a winter meeting of the Golf Committee in February.
Jim O'Connor to update the slip assignment list for 2005.
Pat Karpacz, Chairperson of the Board of Island Trustee Executive Committee, has signed the Conservation land deed for land donated by Frye Island, Inc.
Ferry Haul Out Facility
System is working better since the rollers have been installed but it carriage still hangs up when it enters the water.
Ed Jackson, winch supplier, is looking into making the travel go a little faster.
Kleinschmidt has given the plans and specifications to another engineering firm to look at the design at Kleinschmidt's expense.
Coastal Equipment has stated that the rollers that have separated are mechanically sound.
MOTION to expend up to $5,000.00 from the Ferry Reserve Fund to pay Coastal Equipment for the roller assemblies made by Dave Decker and seconded by James Kuiken - Unanimous
Ferry Gantry repairs
Wayne picked up the plans and specs from Gagnon Engineering, Inc. late yesterday afternoon.
Wayne was instructed to contact Gagnon Engineering, Inc. and put the job out to bid as soon as possible.
Building is complete, piping 90% complete, pump set is in place, some of the electrical equipment and controls are not yet here. Zachau Construction plans on finishing the installation of the pump set and check the pumps for rotation by December 10, 2004.
Wayne is to contact Paul Willis about purchase of 25 acre parcel of land on the Raymond Cape Extension across from the ferry access road.
Steve Person and Wayne have been in touch with representatives from Olympia Snow's and Tom Allen's offices to clear up the problems with the grant for the new fire truck.
Ferry Hull Painting
MOTION to expend up to $15,000.00 from the Ferry Reserve Fund for painting the ferry hulls made by James Kuiken and seconded by Bob Roberts - Unanimous
MOTION to take up to $40,000.00 from the Equipment Reserve Fund to pay off the backhoe and avoid interest payments made by James Kuiken and seconded by Bob Roberts - Unanimous
Wayne to check with the Greater Portland Council of Governments and MMA to seek help in applying for grants for the water system and a new ferry. The Town of Frye Island would like to submit a Community Development Block Grant Public Infrastructure application for the water system.
James Kuiken stated that he would like to contact a lawyer and proceed with a suit to withdraw from SAD #6 based on civil rights violations. The consensus of the BOS/EC was to proceed. Wayne to contact Len Langor, Town Attorney, for a recommendation for a constitutional lawyer.
John Crosby and James Kuiken drilled approximately ten (10) holes on the tennis court to test for compaction of subsurface material. The only soft spot found was where the sink hole is located. Wayne was instructed to have the DPW fill the sink hole with compacted fill and cold patch and to contact the repair company and have the court patched as early as possible in the spring.
The lease for the store now has to be negotiated with the Town of Frye Island. Wayne to send current lease between FII and Frye's Leap Cafe to BOS/EC for approval if FII is replaced with the Town of Frye Island.
Joe Potts asked questions about Frye Island Inc.'s tax bill concerning land that was turned over to the Town. If the Town grants a rebate for these properties will the lease amount be reduced by the same amount? Wayne to contact Joe to work this out.
Greg Jordan Associates
Wayne reported that Greg Jordan Associates would like to deed Lots 124, 125, 126, 127, and 363 to the Town of Frye Island if the taxes on these lots are forgiven. Wayne stated the back taxes on these lots are as follows:
Lot 124 - $ 2,971.20 Lot 125 - $ 300.05 Lot 126 - $ 300.05
Lot 127 - $ 1,336.03 Lot 363 - $ 5.25
MOTION to forgive taxes on Lots 124, 125, 126, 127, 363 if Greg Jordan Associates agrees to give warranty deeds and pays all legal fees made by James Kuiken and seconded by Bob Roberts - Unanimous
MOTION to go to Executive Session made by James Kuiken and seconded by Bob Roberts - Unanimous
Returned from Executive Session - talked about personnel issues
MOTION to adjourn at 1:50 PM made by James Kuiken and seconded by Bob Roberts - Unanimous
James L. Kuiken