MINUTES OF THE SELECTMEN'S MEETING

WITH BIT PARTICIPATION

 

TOWN OF FRYE ISLAND

JULY 24, 2004

 

 

The location of the meeting was the Community Center, Town of Frye Island

 

The meeting was called to order at 9:01 AM by James Kuiken

 

Selectmen:  James Kuiken, Bob Roberts, Dave Decker

 

BIT:  Pat Karpacz, Grace Morin, Jim O'Connor, Bruce Nisula

 

Treasurer:  Carl Hommel

 

Town Manager:  Wayne Fournier

 

MOTION to accept the minutes of the June 19, 2004 Selectmen's Meeting made

by James Kuiken and seconded by Bob Roberts - Unanimous

 

MOTION to accept the minutes of the June 26, 2004 Special Selectmen's Meeting

made by James Kuiken and seconded by Bob Roberts - Unanimous

 

MOTION to accept the minutes of the July 9, 2004 Special Selectmen's Meeting

made by James Kuiken and seconded by Bob Roberts - Unanimous

 

MOTION to accept the minutes of the July 3, 2004 Town Meeting as corrected(change the name of Bob Roberts to Pat Karpacz as the person who seconded the adjournment of the BIT Meeting) made by Bob Roberts and

seconded by James Kuiken - Unanimous

 

 

FINANCIALS

Ferry receipts as of July 23, 2004

 

                                         2004                  2003              Difference

 

     Residential           103,647.00          82,222.00          21,425.00

 

     NonResidential    101,802.00          66,748.00          35,054.00

 

     Pedestrian                2,515.00             1,010.00            1,505.00

 

     Special Runs            2,695.00             2,616.00                 79.00

 

Recreation Income - create a new line item showing recreation income

 

Marina Reserve - FII shows a balance in the Marina reserve, should this reserve

                               be turned over to the Town as part of the transfer?  Will discuss

                               with FII

 

Balance Sheet - Balance sheet is still in Quick Books format and will have to be

                           transferred to TRIO

 

GOLF COMMITTEE

Revenue from memberships is above budgeted amount and the revenue for daily

fees is hard to compare to budget due to the fact that the bulk of daily fees are

collected in July and August.

 

Maura Sullivan to host Open House at he Club House for new residents.

 

MOTION to pay for tractor in four (4) equal payments of $5,470.00 per year made

by James Kuiken and seconded by Bob Roberts - Unanimous

  

MARINA COMMITTEE

Marina Committee is meeting on July 25, 2004 to work on 2005 budget

 

 

RECREATION COMMISSION:

 

New folding tables and stackable chairs have been purchased

 

Metal shelves have been purchased for storage

 

No income for ceramics has been received as of yet, Annie Charrette met with

ceramics people - check should be made weekly

 

Adult Education Director of SAD 6 would like to meet with Selectmen and Wayne

to discuss Adult Ed Program for Frye Island.

 

OLD BUSINESS

Ferry Haul Out Facility - Roller assemblies have been ordered

 

                                          Kleinschmidt has signed agreement and has approved

                                          design of rollers

 

MOTION to pay Atlantic Mechanical, Inc. as recommended by Len Langer made by Bob Roberts and seconded by Dave Decker - Unanimous

 

Water System Upgrade - Meeting with Hodsdon to approve final plans and specs

                                           on July 27, 2004 at 9:00 AM

 

Community Center Repairs - Structural work is complete and wainscoting is in

                                                 progress and should be completed by Monday,

                                                 August 2, 2004

 

Fire Works - Donations for Fire Works is still $420.00 short

 

Marina Policy - Discussed changes to Marina Policy with Tim McCarthy wording

                           has to be changed from Frye Island, Inc. to Town of Frye Island

                           and Frye Island Board of Directors to Board of Island Trustees

                           Executive Committee throughout document.  Add change to

                           history stating transfer to Town of Frye Island.  Updated

                           document will be presented for final approval when updates are

                           complete.

 

Tennis Courts

 

MOTION to expend up to $1200.00 to shim patched areas to level, rout and fill

structural cracks, fill hairline cracks, touch up repaired area with finish paint, and

touch up lines with white line paint made by James Kuiken and seconded by Bob

Roberts - Unanimous
 

NEW BUSINESS

MOTION to appoint James Kuiken to the position of 1st Selectmen made by Bob

Roberts and seconded by Dave Decker - Unanimous

 

MOTION to appoint James Kuiken to the Position of BOS Secretary made by

Bob Roberts and seconded by Dave Decker - Unanimous

 

MOTION to appoint Pat Karpacz to the position of BIT Chairperson made by

Jim O'Connor and seconded by Dave Decker - Unanimous

 

MOTION to appoint James Kuiken to the position of BIT Secretary made by

Bob Roberts and seconded by Pat Karpacz - Unanimous

 

MOTION to appoint Bruce Nisula to the position of Golf Liaison made by Dave

Decker and seconded by Bob Roberts - Unanimous

 

MOTION to appoint Jim O'Connor to the position of Yacht Club Liaison made

by Grace Morin and seconded by Pat Karpacz - Unanimous

 

Litter Ordinance - draft an ordinance to present for public hearing

 

Impact Fee Structure - Bob Roberts to work on getting estimates for costs and

                                       preparing fee structure

 

Frye Island Transportation Review Committee - nine (9) names have been

                                        received to date, place article in FINS for another week

                                        and appoint committee at next BOS/BIT Meeting

 

It was decided that there will be two (2) BOS/BIT Meetings per month when the

island is open, these meetings are scheduled for the 1st Friday of each month at

7:00 PM and the 3rd Saturday of each month at 9:00 AM. 

 

The next BOS/BIT Meeting is scheduled for Sunday, August 8, 2004 at 1:00 PM

due to the fact that FII is meeting on Friday, August 6, 2004.

 

Lake Level & Erosion

 

Wayne has contacted the DEP about concerns for environmental impact on

Beach 10

 

The Town of Frye Island has not taken a position on the lake levels

 

There should be an article placed in the FINS stating the actual lake levels being

proposed to clear up any misinformation

 

MOTION to extend the hours for heavy equipment usage of the ferry until

4:00 PM Monday thru Thursday during high season based on the ferry usage

logs from July 1 thru July 21, 2004 made by James Kuiken and seconded by

Bob Roberts - Unanimous

 

Charter Amendments - Public Hearings will be scheduled for the following

                                       Charter Amendments:

 

1.     Eligibility for Membership for the Board of Island

      Trustees                 

 

                                       2.  Who presides at BIT Meetings

 

                                       3.  Duties of Executive Committee

 

Conservation Commission

 

MOTION to appoint Bob Hannah, Dick Vandehei, and Tom McOsker to three

year terms on the Conservation Commission beginning July 24, 2004 and ending

June 30, 2007 made by James Kuiken and seconded by Bob Roberts - Unanimous

 

MOTION to appoint Sylvia O'Connor to the position as Alternate on the

Conservation Committee beginning July 24, 2004 and ending June 30, 2005 made

by James Kuiken and seconded by Bob Roberts - Unanimous

 

Marina Causeway - according to the permit issued to build the marina, there is

to be no parking along the causeway or removal of vegetation

 

Insurance Coverage

 

Requested quote from MMA for property, casualty, and workers comp

 

The proposal for property and casualty coverage should be in the amount of

two million dollars

 

Ferry Usage

 

MOTION to not allow Andy Perham passage on the ferry until the amount of

bad checks is reimbursed in cash and then Andy will be a cash only user of the

ferry made by Bob Roberts and seconded by James Kuiken - Unanimous

 

MOTION to adjourn at 12:13 PM made by James Kuiken and seconded by Bob Roberts - Unanimous

 

Respectfully submitted,

James L. Kuiken