MINUTES OF THE SELECTMEN'S MEETING

WITH BIT PARTICIPATION

 

TOWN OF FRYE ISLAND

 

MARCH 27, 2004

 

The location of the meeting was the Holiday Inn Express, Saco, ME

 

The meeting was called to order at 9:02AM by James Kuiken

 

Selectmen:  James Kuiken, Bob Roberts, Dave Decker

 

BIT:  Pat Karpacz, Dick Giggey, Grace Morin, Jim O'Connor

 

Town Manager:  Wayne Fournier

 

Public Hearings held for Liquor Licenses at the Golf Course and Frye's Leap Cafe

 

MOTION to approve Liquor License for the Golf Course made by James Kuiken

and seconded by Dave Decker - Unanimous

 

MOTION to approve Liquor License for Frye's Leap Cafe with letter stating

spirituous beverages will not be sold made by James Kuiken and seconded by

Bob Roberts - Unanimous

 

MOTION to accept minutes of the February 21, 2004 Selectmen's Meeting made

by James Kuiken and seconded by Bob Roberts - Unanimous

 

FINANCIALS:  Some questions were raised on new TRIO reports, Kuiken to meet

                            with Wayne and Calvin to review reports

 

                           Signed Check Warrants

 

                           Checks Warrants are to be on the 10th and 25th of month

 

MARINA COMMITTEE:  Tim McCarthy, Chairman of Marina Committee, gave

                                               presentation of changes made to Marina Policy and

                                               how these came about

 

                                               Jim O'Connor submitted September, 2003 Yacht Club

                                               Operations Policy Handbook and highlighted the

                                               differences between this policy and the April, 2003

                                               policy

 

                                               The survey results indicated people were renting Quail

                                               Circle slips to non-family members

 

                                               Reviewed Waiting list

 

                                               Wayne to solicit prices for adding 10 slips at Marina

 

                                               Board to review September, 2003 Policy and vote on

                                               acceptance of policy at the May 1, 2004 BOS/BIT

                                               Meeting

 

GOLF COMMITTEE:  MOTION:  To approve fee structure as presented by the

                                        Golf Committee and the insurance fees, as determined by

                                        audit be paid from Golf Course account made by Dick

                                        Giggey and seconded by Jim O'Connor

                                        Decker, Karpacz, Giggey, Morin, O'Connor FOR

                                        Kuiken, Roberts AGAINST

                                        Motion Carried

 

                                        MOTION:  Wayne to compile a complete list of all items

                                        that were expensed to Golf Course from January 1, 1998

                                        to present made by Jim O'Connor and seconded by Dick

                                        Giggey

                                     

                                        After much discussion the second and the motion were

                                        withdrawn

 

RECREATION:  Northern Docks is putting together a package for buoys and ropes

                              to be installed at Public Beaches

 

 

MANAGER'S REPORT:

 

Ferry Haul Out Facility - received a letter from Kleinschmidt they are reviewing the

                                          the original design and are working on problems

 

Portland Water District count on septic systems - 414 installed as of January 1, 2004

                                                                                   17 issued and valid permits

                                                                                   34 permits no longer valid

 

Transfer Station - Fees to be presented and voted at Town Meeting

 

Water System - Meeting with Hosdon, DEP, & Strainright; the new system will

                            meet 2005 standards;  continuous monitoring will have to be

                            done;  Hosdon hopes to have bid package ready by May 1, 2004;

                            the approval of a $499,800.00 loan for 20 years was approved

                            on March 24, 2004 by the Safe Drinking Water Revolving Fund

                            Board

 

Assessor - Richard Main requested that the tax maps be updated to show merged

                   lots and the Emerald Point subdivision;  Richard Main estimated the

                   cost of this work to be between $200.00 and $500.00

 

SAD #6 - Senator Gilman has received package from Town of Frye Island and has

                passed it on to her staff for review

 

                State has cut reimbursement to SAD #6 by $1,200,000.00

 

                Total school budget is $33,981,400.00

                Adult Education budget is $199,085.00

 

               Town of Frye Island's school tax will increase by 13.16% if these figures

               hold

 

               Reporter from Suburban news has called Wayne and Selectmen wanting to

               know why Frye Island does not want to pay school taxes

 

Insurance - Met with Christine Clark Williams from Clark Associates to discuss

                    Worker's Comp and values of buildings

 

                     MOTION to raise the coverage on the Admin Building from

                     $214,000.00 to $750,000.00 and the Community Center from

                     $716,000.00 to $1,250,000.00 made by James Kuiken and

                     seconded by Dave Decker - Unanimous  

 

MOTION for Clark Associates to eliminate the USL&H coverage from

                     the Worker's Comp being supplied by MEMIC made by James Kuiken

                     and seconded by Dave Decker - Unanimous

 

Ferry Report - The 8X10 shed will be put under the roof footprint of the ferry

                          trailer as discussed with the Raymond Building Inspector

 

                          MOTION to expend up to $1,000.00 to add 8X10 shed under the

                          roof footprint of the ferry trailer made by James Kuiken and

                          seconded by Dave Decker - Unanimous

 

                          The Attorney General has dropped issue of increase in ticket prices,

                           if people are unhappy with increase, they will have to take legal

                           action

 

Backhoe - The backhoe is old and tired and will be brought to Osgood's in Brigton

                  for and estimate to repair the hydraulics

 

                  A new backhoe with extender boom and 4 wheel drive will cost about

                  $74,000.00 with trade and a deduct of $8,000.00 for 4 wheel drive option

 

Admin Building - Need to get a signed contract with the price increase for changing

                             4X4 piers to 6X6 piers under deck

 

Community Center - As soon as Island opens we will have to get started on sheet

                                   rocking, painting, & electrical upgrades to get the building

                                   complete by June 30, 2004

 

                                   Will need to get estimate for repairing beam damage

 

Emerald Point - Met with Steve Harvey and went over Septic Agreement

 

                           MOTION to place lien on Emerald Point property if $35,000.00

                           has not been paid to Town of Frye Island by April 15, 2004 as

                           stated in the Septic Agreement made by James Kuiken and

                           seconded by Bob Roberts - Unanimous

 

                           If fee isn't paid, list Steve Harvey as not in good standing

 

Impact Fee Ordinance - Attorney has change wording in Impact Fee Ordinance, but

                                        did not give opinion if Ordinance is legal

 

Building Permit Fees - MOTION to change Building Permit fees to $1.00 per

                                      square foot for livable area and $.50 per square foot for

                                      nonlivable area made by James Kuiken and seconded by

                                      Dave Decker - Unanimous

 

Fire Department - MOTION to expend by to $5,750.00 from Fire Reserve Account

                               to be used for purchase of new fire truck made by James Kuiken

                               and seconded by Bob Roberts - Unanimous

 

Municipal Appointments - MOTION to appoint Richard Main as Tax Assessor;

                                            Paul White as Code Enforcement Officer; and Bill Foye

                                            as Local Plumbing Inspector until June 30, 2004 made

                                            by James Kuiken and seconded by Dave Decker -

                                            Unanimous

 

BOS/BIT Meeting Dates - The BOS/BIT regular scheduled meetings are as follows:

                                              May 1, 2004         May 22, 2004          June 19, 2004

                                              July 24, 2004        August 21, 2004

 

MOTION to go to Executive Session made by James Kuiken and seconded by Dave

Decker - Unanimous

 

Returned from Executive Session - discussed personnel

 

MOTION to offer Martin Freidman nine (9) weeks severance pay, accept his letter

of resignation, and have a letter of employment available made by James Kuiken

and seconded by Dave Decker - Unanimous

 

MOTION to adjourn made by James Kuiken and seconded by Dave Decker -

Unanimous

 

Respectfully submitted,

 

James L. Kuiken