MINUTES OF THE SELECTMEN'S MEETING
WITH BIT PARTICIPATION
TOWN OF FRYE ISLAND
JULY 19, 2003
The location of the meeting was the Fire Barn, Town of Frye Island
The meeting was called to order at 9:02 AM by Bob Roberts
Selectmen: Bob Roberts, Dave Decker, James Kuiken
BIT: Pat Karpacz, Dick Giggey, Grace Morin, Jim O'Connor
Treasurer: Carl Hommel
Town Manager: Wayne Fournier
Motion to accept minutes of the June 20, 2003 Selectmen's Meeting made by Bob Roberts and seconded by James Kuiken - Unanimous
Motion to accept minutes of the Joint BIT Executive Committee/FII Meeting made by Bob Roberts and seconded by James Kuiken - Unanimous
Motion to accept minutes of the July 5, 2003 Town Meeting made by Bob Roberts and seconded by James Kuiken - Unanimous
Money in Key Bank checking account to be transferred to Fleet Bank interest bearing account.
Golf Committee recommends GHIN fees to be paid to the Maine State Golf Association as done in past to continue.
Petitions and Communications from the public:
John Crosby stated that there is a house being constructed that violates the 35' height restriction of Town Ordinance. Check with Bill Foye, CEO, to see if submitted plans show heights
Ferry Haul Out Facility:
There will be a Special Executive Session Selectmen's Meeting with the Town Attorney on July 24, 2003 at 6:00 PM to discuss legal issues.
Wayne has spoken to A. E. Hodsdon on getting a material list for installation of pressure reducing valves.
Nate Saunders has been contacted for financing.
Community Center Lighting:
The new lighting fixtures have been installed in the Teen Room and Library.
The plan for installing new lighting in the main meeting room, as presented, will be put out for bid.
Administration Building Foundation:
Nothing back from MacGregor as of yet.
The $ 12,500.00 in the budget is for capital expenditures by the Fire Department.
Motion by Bob Roberts and seconded by James Kuiken to expend not more than $ 2,500.00 from the Fire Reserve Account for lightning protection on the Fire Barn - Unanimous
The State Police cannot give information to First Response Security because they are a private company and giving information to a private company is against state policy.
If the Town of Frye Island places First Response personnel on the Town's payroll the state will forward information as requested.
Wayne to check with Town's insurance agent for cost and liability for placing police protection on Town's payroll.
Bob Tripp, Tax Assessor, stated that there are approximately thirty (30) cottages and Frye Island, Inc. property still to be re-evaluated and that the valuation of the Town will go from $ 32,600,000.00 to approximately $ 85,000,000.00.
This new valuation is based on 95% of fair market value.
There will be a Special Selectmen's Meeting on August 2, 2003 at 9:00 AM in the Community Center to discuss the new Tax Assessment, Police Department, Lots 43 & 44, and appointment of Planning Board Alternates.
Motion by Bob Roberts and seconded by James Kuiken to appoint Ernie Wrzesinsky to the Board of Appeals - Unanimous
Motion by James Kuiken and seconded by Bob Roberts to appoint Dave Treacy to the Planning Board - Unanimous
Motion by Bob Roberts and seconded by James Kuiken to appoint Jim O'Connor as the BIT Liaison to the Marina Committee - Unanimous
Motion by James Kuiken and seconded by Bob Roberts to appoint Dave Decker as the BIT Golf Liaison to the Golf Committee - Unanimous
Motion by James Kuiken and seconded by Bob Roberts to amend the June 20, 2003 Selectmen Meeting Minutes to reflect the change that Steve Perrson is the Emergency Management Officer and Fritz Mueller and Ernie Wrzesinsky are Assistant Emergency Management Officers.
Bynes Letter of Consent (Lots 43 & 44):
Bob Patterson, representing Carmen Byrnes, presented a Letter of Consent to the Selectmen requesting Lots 43 & 44 to be sold separately.
Motion by Bob Roberts and seconded by James Kuiken to table this issue until the August 2, 2003 Special Selectmen's Meeting - Unanimous
Emerald Point Subdivision:
The access road for this subdivision will be maintained by the Town of Frye Island and not be a private road.
The Septic System Impact of the subdivision will be discussed at the August 2, 2003 Special Selectmen's Meeting.
Moratorium on Building:
Bob Roberts asked the Planning Board to present a written request to the Selectmen for the Selectmen Special Meeting on August 2, 2003.
The Town of Frye Island does not have a form for collecting signatures for petitions. A form will be made and kept on file with the Town Clerk.
Private Septic Systems (Town Responsibilities):
Wayne to draft a policy on installing and maintaining private septic systems passing through easements.
The Registrar of Voters needs to confirm the voting list and the number of Town residents.
Town Policy on using Tape Recorders:
The Board of Selectmen do not use tape recorders for their meetings. If the Planning Board and Board of Appeals consent to using tape recorders, the tapes become public property and must be kept on file.
School District Funding & Actions:
Wayne drafting a letter to Town of Raymond requesting the Town of Frye Island becoming a part of Raymond's School District. When the letter is complete, it will be sent to the BIT Executive Committee for review.
James Kuiken will act as the elected official representative, Nancy Fournier will act as the private citizen representative, and Oleg Svetlichney will act as School Board representative for SAD 6.
Motion made by James Kuiken and seconded by Bob Roberts to recess Selectmen Meeting and reconvene following FII Meeting - Unanimous
Selectmen Meeting reconvened.
Motion by Bob Roberts and seconded by James Kuiken to go to Executive Session - Unanimous
Return to Regular Meeting - Personnel issues discussed in Executive Session
Motion to appoint James Kuiken as Chairperson of the Board of Selectmen made by Dave Decker and seconded by Bob Roberts - Unanimous
Motion to appoint James Kuiken as Secretary of the Board of Selectmen made by Bob Roberts and seconded by Dave Decker - Unanimous
Motion to appoint Pat Karpacz as Chairperson of the BIT Executive Committee made by Grace Morin and seconded by Dick Giggey - Unanimous
Motion to appoint James Kuiken as Secretary of the BIT Executive Committee made by Dick Giggey and seconded by Pat Karpacz - Unanimous
Motion to adjourn at 2:00 PM made by Bob Roberts and seconded by James Kuiken - Unanimous
James L. Kuiken