MINUTES OF SPECIAL SELECTMEN'S MEETING
WITH BIT PARTICIPATION
TOWN OF FRYE ISLAND
JANUARY 6, 2003
The location of the meeting was the Town of Frye Island's Winter Office, Windham, ME
The meeting was called to order at 5:00 PM by James Kuiken
Selectmen: James L. Kuiken, John Crosby, Robert Roberts
BIT: Pat Karpacz, Dave Decker, Grace Morin
Town Manager: Wayne Fournier
Invited Guests: Tom Capobianco, Ferry Haul Out Project Clerk
Peter Bastien, Kleinschmidt Associates
Peter Bastien described how the Ferry Haul Out System was supposed to operate. Peter also stated that the rail locations seem to be correct but this assumption was a visual check only.
Cappy was asked to give a presentation of how and what went on during the construction of the Ferry Haul Out Facility.
Cappy gave an outline of what took place, what was completed, and what still has to be completed.
Wayne Fournier and James Kuiken also described some of the problems and what was not completed when they made visits to the Island during the construction period and start-up.
The following items are problems that have to be addressed:
1. The carriage does not go freely down the rails
2. The carriage does not travel the full distance of the rails on the high side
3. The carriage has never gone to the bottom of the rails
4. The winch makes noises when the ferry is on the carriage
Peter believes the rails are installed properly (visual check only) and perhaps the weight of the cable or the viscosity of the grease in cold weather may be the problem with the carriage moving freely on the rails.
Some redesign of the sheaves are going to be necessary for the carriage to travel the full distance of the rails.
The winch manufacturer will have to come and inspect and test the equipment as called or in the specifications.
A motion was made by John Crosby and seconded by Robert Roberts to hire Kleinschmidt Associates and a diver to survey the installation of the rails for height and spacing – Unanimous
After much talk on how the operation of the facility now works, it was decided not to accept the structure.
In the spring, when weather conditions are more favorable, another test will be performed with the winch manufacturer present.
The punch list will also have to wait until spring due to the cold temperatures and icing of Rubbs Cove.
The Board of Selectmen and the BIT also suggested that Atlantic Mechanical, Inc. should pay for the use of the ferry for construction use. The ferry was used for fifteen (15) days to do construction work. The cost of the ferry with crew is $2,000.00 per day. A 25% discount was given because the ferry was used for Town business. The amount being charged to Atlantic Mechanical will be $22,500.00.
The Board authorized Wayne Fournier and James L. Kuiken to negotiate with Atlantic Mechanical, Inc. for the cost of the ferry charges.
A motion to adjourn was made by James Kuiken and seconded by Robert Roberts – Unanimous
James L. Kuiken