MINUTES OF THE SELECTMEN'S MEETING

(With BIT Participation)

 

TOWN OF FRYE ISLAND

DECEMBER 14, 2002

 

The location of the meeting was the Holiday Inn Express, Saco, Maine

 

The meeting was called to order at 9:07 AM by James Kuiken

 

Selectmen:  James L. Kuiken, John Crosby, Robert Roberts

 

BIT:  Pat Karpacz, Dave Decker, Dick Giggey, Grace Morin

 

Town Manager:  Wayne Fournier

 

Motion to approve the October 26, 2002 Selectmen's Meeting Minutes made by James Kuiken and seconded by Robert Roberts - Unanimous

 

Managers's Report:  Wayne gave a presentation of the following ongoing activities:

                                    1.  Construction of Ferry Haul Out Facility

                                    2.  Purchase of Right of Way from Carl Bloom

                                    3.  Purchase of FII property, Ferry Trailer, Gantries, etc. on

                                         mainland

                                    4.  Purchase of Lot #3 on Raymond Cape Road

                                    5.  Lots 43 & 44 - Carmen Byrnes is going to the appeal

                                         process

                                    6.  Lots 1545 & 1907 - bought from Standish at auction, but

                                         the Town of Frye Island has liens on these properties

                                    7.  Revaluation

                                    8.  Banking - changing from Key Bank to Fleet Bank, reserve

                                         accounts will be seperated and checking account will be an

                                         interest bearing account

                                    9.  Golf Course and Ferry Banks - monies from cash draws

                                         has been intermingled

                                  10.  Security Service - discussion on hours

                                  11.  Front Runner Rake - Portland Water District will pay for

                                         50% of the cost, but only for two (2) per year

12.     Solid Waste - met with Waste Management and is waiting

                              for quotes on rubbish pick-up

                                  13.  Foreclosed lots - Lots 350, 876, 1126, 1361, 1771, and 1985

                                         have been foreclosed on, we can continue billing and leave

                                         unpaid taxes and liens on the books or take them off the

                                         books

                                  14.  Health Insurance - getting quotes from Anthem Blue Cross

                                         and Blue Shield

                                  15.  Property & Liability Insurance - getting quotes from

                                         Metrogard

                                  16.  Lot Numbering System - will contact Steve Persson about

                                         certain lot numbers that are inconsistent with our tax roll

                                         numbers

                                  17.  Check Warrant - will work on flaws, signed warrants have

                                         not been received in office

                                  18.  Expenses to Raymond - Dispatch Services will be $3,500.00

                                         Raymond's fiscal year 2002 and EMS will be $200.00 per

                                         call for eighteen (18) calls

                                  19.  Land Use Ordinances - Department of Environmental

                                         Protection has approved the amendments to the Land Use

                                         Ordinance adopted October 12, 2002 at the Town Meeting.

                                         The Department noted that some modifications should be

                                         presented and approved at the July, 2003 Town Meeting

                                  20.  Street Lights - Raymond installed some street lighting on

                                         Raymond Cape Road and asked the Town of Frye Island

                                         to install a light at the intersection of the Cape Road and

                                         Ferry Access Road at a cost of $141.74 per year, light

                                         was approved

 

Wayne was instructed to obtain a simple sketch of ranch style house with a room behind for storage and a 40' X 40' detached garage with 12' high doors to be used as Public Safety Building to house Ambulance and Fire Truck for Lot #3 on Raymond Cape Road and show it to abutters.  Maybe this will help remove the residential only restriction.

 

Motion to reimburse Frye Island, Inc. $190.00 for monies that were wrongly deposited in the Town of Frye Island's Ferry bank or cash draw made by James Kuiken and seconded by Robert Roberts - Unanimous

 

Motion to remove Lots 350, 876, 1126, 1361, 1771, and 1985 from the Tax Rolls as these properties have been foreclosed on by the Town of Frye Island made by Robert Roberts and seconded by James Kuiken - Unanimous

 

Motion to give Kevin LeMarre and Wesley Strout a bonus of $100.00 each for going to school on their time to obtain Water Treatment Operator's Licenses made by John Crosby and seconded by Robert Roberts - Unanimous

 

Motion to approve $3,000.00 for the purchase of a Road Runner Rake in the year 2003 made by John Crosby and seconded by Robert Roberts - Unanimous

 

Motion to transfer $56,567.00 to the Island Improvement Reserve Fund made by James Kuiken and seconded by Robert Roberts - Unanimous

 

Motion to withdraw $642.31 from the Recreation Reserve Fund to pay for Playground Equipment made by James Kuiken and seconded by John Crosby - Unanimous

 

Ferry Haul Out Facility - Wayne to ask Kleinschmidt to put in writing the following concerns:

 

       1.  Ice impact on the haul out facility

       2.     Is the haul out facility properly aligned with boat Ramp and ferry slip as shown on the drawings

Winch is expected to be delivered and installed the week beginning December 16, 2002 - sufficient time has to be given to schedule everyone for the testing of equipment

 

A meeting with Kleinschmidt and Atlantic Marine has to be scheduled to discuss extra work and over-runs

Motion to approve paying Tom Capobianco, Clerk of the Works, for his time as follows:

      1.  Abatement of 50% of 2003 property taxes

      2.  Free Ferry Pass for 2003
 

       made by James Kuiken and seconded by Robert Roberts - Unanimous

 

Personnel:  Ferry Crews - concern about who is returning in 2003

                    Office Staff - Wayne is to hire Nancy on a full time basis starting January 1, 2003

 

Marina:  Motion to appoint John Crosby as the BIT non-voting liaison to the Marina Committee made by James Kuiken and seconded by Dave Decker - Unanimous

 

Golf:  Motion to appoint Dave Decker as the BIT non-voting liaison to the Golf Committee made by James Kuiken and seconded by Dick Giggey – Unanimous

 

James Kuiken is to write a letter to Mark Thomas, President of FII,  stating the budgeted expenditures for the Marina and Golf Course will be approved by The Town Manager, but all other expenditures will have to be approved by The Selectmen with BIT approval.

 

Access to Manager:  Discussion as to who will have access to Town Manager -  James Kuiken stated that his thoughts were that the following people should have access to Manager:
 

                                    1.  Designated person from Board of Selectmen

                                    2.  Designated person from BIT

                                    3.  Designated person from Planning Board

                                    4.  Designated person from Board of Appeals
 

These people will have to make appointments to see Manager and that the public would have designated times by appointment also.  No vote on this issue was taken, but if approved, this policy will have to go out in the Winter Newsletter and also be published in the FINS.

 

Motion to rescind the motion made at the October 19, 2002 Selectmen’s Meeting placing the surplus from 2002 in the Ferry Reserve Fund, the surplus from 2002 will go to the Fund Balance made by James Kuiken and seconded by Robert Roberts - Unanimous

 

Motion to adjourn at 12:35 PM made by James Kuiken and seconded by Robert Roberts - Unanimous

 

Respectfully submitted,

James Kuiken