MINUTES OF THE SELECTMEN’S MEETING AND

BOARD OF ISLAND TRUSTEES EXECUTIVE

COMMITTEE MEETING

 

TOWN OF FRYE ISLAND

June 22, 2002

 

The location of the meeting was the Community Center, Frye Island Maine.

 

James Kuiken, First Selectman, called the meeting to order at 1:35PM.

 

Present:          Selectmen: James Kuiken, Robert Roberts, John Crosby

                        Mark Thomas, Richard Giggey, David Decker, Richard Roedner

 

Attendees:     Oleg Svetlichny, Carlton Hommel, Jean Toomey, Dianne Babineau, Fritz Mueller, Janet Roberts and Cathy Potts.

 

MOTION 18-2002- James Kuiken made motion to go into Executive Session.  Robert Roberts second this motion.      Personnel discussion.  Unanimous

 

MOTION 19-2002- James Kuiken made a motion to return to regular meeting.  Robert Roberts second this motion.  Unanimous

 

Minute’s approval:

 

MOTION 20-2002- James Kuiken made a motion to table May 25, 2002 minutes.   Robert Roberts second the motion.  Unanimous.

 

Manager’s report and financial report

Drought planning  -- A proposal was discussed with Jeff Snow and he can dredge the slipway when needed.

 

Ferry Repairs  -- Painting of engine rooms has been completed. 

 

The board is awaiting information on the sequence of operation and specs for the fire suppression system.

 

No plans from Shipwright on the anchoring system.

 

Haul-out Facility – Kleinschmidt has been give authorization to proceed with engineering and permitting.

 

                        Financial report -- None available

 

Audit -- The auditors do not have all the information they need to complete the audit. 

           

SAD #6 Update – The budget was defeated on June 11.  The date to vote on the new budget will be July 23, 2002.

 

Conservation Commission – No report

 

Town Lease – will be reviewed at the next Selectmen’s-BIT meeting.

 

Playground Update – None

 

Bids on basketball court – 2 bids were received.  One bid from Tom Moulton and the other from A&W Paving.  Robert Roberts made a motion to table for the next meeting.  James Kuiken second this motion.  Unanimous.

 

Staining of Frye Island buildings – Selectmen reviewed the bids and decided to meet with bidders.

 

PETITIONS AND COMMUNICATIONS:

 

NEW BUSINESS

MOTION 21-2002- John Crosby made a motion to accept the dispatch contract with the Town of Raymond providing that satisfactory resolution of the service to the Town of Frye Island.  James Kuiken second this motion.  Unanimous

 

MOTION 22-2002- James Kuiken made a motion to enter into a per-call mutual aid agreement for fire and rescue services with the Town of Raymond.  Robert Roberts second this motion.  Unanimous

 

MOTION 23-2002- James Kuiken made a motion to accept the Town Meeting Warrant as amended. Robert Roberts second this motion.  Unanimous

APPOINTMENTS

MOTION 24-2002— James Kuiken made a motion to appoint Steve Perrson to Emergency Management Director.  Robert Roberts second this motion.  Unanimous

 

MOTION 25-2002—James Kuiken made a motion to appoint Fritz Mueller and Ernest Wrzesinsky as Assistant Emergency Management Directors.  John Crosby second this motion.  Unanimous

 

MOTION 26-2002 James Kuiken made a motion to appoint Jeanne Sullivan Toomey as a full member of the Planning Board.  The term of office will begin July 1, 2002 to June 30, 2005.  And appoint Thomas Burgess, Margaretta Hommel as Alternate members of the Planning Board.  The term of office will begin July 1, 2002 to June 30, 2003.  John Crosby second this motion.  Unanimous

 

MOTION 27-2002- James Kuiken made a motion not to reappoint Richard Roedner to the position of Town Manager for the Following reasons:

1.     Town’s yearly audit not completed

a.      Ferry receipts do not match tickets sold

b.     Tax receipts do not reconcile

c.      Income account that nobody knows what it is

d.     Do not know how much of the 2002 taxes were collected in 2001

e.      Do not know who has paid their taxes

2.     Town’s financials are not up to date

a.      No financial reports have been received in two (2) years

b.     Monthly bank statements were never reconciled

c.      On April 27, 2002 was told to get the financials in order for the May 25, 2002 meeting no matter what it takes – no statements

d.     Did not follow Accountant’s recommendations in the 2000 audit – reserve accounts do not belong with operational funds; was to set-up accounts for the reserve funds – never completed

3.     Has not completed tasks in a timely manner

a.      Ferry repairs were to be completed last fall

                                                              i.     Painting of engine rooms – being accomplished now

                                                            ii.     Fire Suppression Systems – Not accomplished

                                                          iii.     Anchor System – not completed

4.     Managerial skills are insufficient to manage the Town’s operations

a.      Does not initiate suggestions and actions

b.     Does not use the necessary follow-up procedures to accomplish tasks

c.      Does not get involved with the Town’s daily operations- was hired to be a hands on manager

 

Robert Roberts second this motion.  Unanimous.

MOTION 28-2002 Robert Roberts moved that in accordance with 30-A M.R.S.A. Part2, Subpart3, Chapter123, section 2633, paragraph 3-E, the Town Manager be suspended from his duties but receive his salary and benefits until the final resolution of removal is adopted.  James Kuiken Second this motion.  Unanimous.

OTHER BUSINESS:

MOTION 29-2002 Robert Roberts made a motion to get proposals on replacement of the front     doors of the Community Center and to get proposals on the interior doors of the large room in the Community Center.  These doors need to meet building codes. John Crosby second this motion.  Unanimous.

 

MOTION 30-2002 James Kuiken made motion to go into executive session.  Robert                                   Roberts second this motion.  Unanimous.

 

MOTION 31-2002 at 4:05PM James Kuiken made a motion to adjourn. John Crosby second                        this motion.  Unanimous

 

Respectfully Submitted,

 

Conrad Theberge

Town Clerk