MINUTES OF THE SELECTMEN’S MEETING AND

BOARD OF ISLAND TRUSTEES EXECUTIVE COMMITTEE MEETING

 

TOWN OF FRYE ISLAND

May 25, 2002

 

The location of the meeting was the Fire House, Frye Island Maine.

 

Richard Roedner, Frye Island Town Manager, called the meeting to order at 3:00PM.

 

Present:          Selectmen: James Kuiken, Robert Roberts, John Crosby

                        Mark Thomas, Richard Giggey, Patricia Karpacz, David Decker, Richard Roedner

 

Attendees:     Oleg Svetlichny, Jean Toomey, Paul Bourque,  Donald Nolen,  Ed Charrette, and  Ruth Bourque.

 

Minute’s approval:

 

MOTION 2- James Kuiken made a motion to accept the minutes of September 1, 2001.  Robert Roberts second the motion.  Unanimous.

 

MOTION 3- James Kuiken made a motion to accept the minutes of January 19, 2002.  Robert Roberts second the motion.  Unanimous as amended.

 

MOTION 4-  James Kuiken made a motion to accept the minutes of March 23, 2002.  Robert Roberts second the motion.  Unanimous as amended.

 

MOTION 5-  James Kuiken made a motion to accept the minutes of April 13, 2002.  Robert Roberts second this motion.  Unanimous as amended.

 

MOTION 6-  James Kuiken made a motion to accept the minutes of  April 27, 2002. Robert Roberts second this motion.  Unanimous as amended.

 

Manager’s report and financial report

 

Last fall the board approved the purchase of new windows software package system from Trio.  We had discovered that the software is cumbersome and didn’t work as well as we had hoped.  The windows based system hadn’t been tested yet and was the version that we sought to have by the beginning of the summer.  We held off letting Trio know that we had decided to implement Quicken software.  The need to evaluate the entire software package for ease of use and effective reporting.  We may want to wait to make that final decision until Trio has completed the windows base software and we have tried using the software.

 

On May 10, 2002 we hired a temp to help input the current years information in the accounting system.  This will help in the preparation of the accounting reports and bring us up to date. 

 

The town has received a quote on painting of the engine compartments.  The board has approved $10,000.00 for the completion of the job but the quote that was received is $8,983.00 for each boat.  A question was raised about completing painting in time for high season to begin.  It was suggested that if both boats could not be completed by June 20 then we do one boat now and complete the second boat in the fall.

 

The anchoring system needs to be changed.  The need to have cable larger then we are using currently.  This brings questions as to where to stow this cable, how long the cable should be and where to cleat it.  The Ferry Committee needs to research and come back with recommendations.  It was suggested that we should not micro manage this and let the Ferry Director respond to these questions.

 

The selectmen would like to have answers as to the specs for the fire suppression system on the ferry.  The ferry director should get answers to include 30-second delay, how many pull stations; automatic shut downs along with the sequence of events for the system to operate. 

 

MOTION 7—2002 James Kuiken made a motion to approve up to $10,000.00 for design for

Rail system, soils. Design, permits and specs for the project from ferry reserves.  Robert Roberts second this motion.  Unanimous

 

MOTION 8—2002 John Crosby made a motion to spend up to $18,000.00 from the ferry

Reserve for painting both boats engine compartments.  Robert Roberts second this motion. Unanimous

 

PETITIONS AND COMMUNICATIONS:

 

State Primary and SAD#6 elections will be held June 11, 2002.  The polls will be open from 10:00AM to 8:00PM.  As was discussed the scheduled ferry closes at 7:00 PM.  It was recommended to extend ferry operations to 9:30PM. 

 

Frye’s Leap Café has constructed a bar in the restaurant area.  It is suggested that we call the state and clarify whether the liquor license will allow serving liquor at a bar is permissible.

 

FII/Town Lease data is complete.  Will place on the agenda for the next meeting and vote on the lease.

 

Conservation Commission will meet in two weeks and will report to selectmen at the next meeting.

 

Kevin LaMarre commented on calcium chloride being applied to the roads.  Normally the applications are once a year but sometimes, if there is a need, has applied in certain areas more then once.  If the islanders would like more applications, then more money would have to be budgeted.  It was suggested that we budget more money in the next fiscal year.

 

Playground report – Jeanne Sullivan Toomey reported that the delivery of recreational equipment would be completed in a few weeks.  Her comments continued to include the good job that Department of Public Works had done with preparation for the recreational equipment.  June 18, 2002 Mulch will be delivered to the community center grounds.

 

Basketball Court – Jeanne Sullivan Toomey announced that bids on the basketball court are due by May 31, 2002.

 

Water update—the discussion on extending the water intake pipe.  We need to do this before algae season.  Consult with Paul Bourque on the bid package.

 

NEW BUSINESS

 

MOTION 9-2002 John Crosby made a motion to approve the Sheriff’s Contract for 2002.                          Robert Roberts second this motion.  Unanimous

 

Chamber of Commerce ribbon cutting ceremony-- suggestions were made to include the SAD#6 members.  The golf course would give away pins and shirts.  The ribbon cutting ceremony would take place at 4 o’clock in the afternoon.       

                                   

APPOINTMENTS

 

MOTION 10—2002 Roberts Robert made a motion to appoint Bill Foye as Building Inspector. The Term begins July 1, 2002 to June 30, 2003.  John Crosby second this motion.  Unanimous

 

MOTION 11--2002 John Crosby made a motion to appoint Robert Tripp as Assessor.  The term begins July 1, 2002 to June 30, 2003.  Robert Roberts second this motion.  Unanimous

 

MOTION 12-2002 John Crosby made a motion to appoint Conrad Theberge as Town Clerk.  The term begins July 1, 2002 to June 30, 2003.  Robert Roberts second the motion. Unanimous

 

MOTION 13-2002 John Crosby made a motion to appoint Carlton Hommel as Treasurer.  The term Begins July 1, 2002 to June 30, 2003. Robert Roberts second the motion. Unanimous

 

MOTION 14-2002 John Crosby made a motion to appoint Conrad Theberge as Assistant Treasurer. The term begins July 1, 2002 to June 30, 2003.  Robert Roberts second the motion.  Unanimous

 

MOTION 15-2002 John Crosby made a motion to appoint James Kuiken and Richard Roedner  to The GPCOG Annual Meeting.  Robert Roberts second this motion. Unanimous.

 

MOTION 16-2002 Robert Roberts made a motion to appoint Bruce Nisula and Barbara Aranyi                         to a three-year term to the Board of Appeals.  The term begins July 1, 2002 to June 30, 2005.  Also to appoint Paul Lyons to a two-year term, the term begins July 1, 2002 to June 30, 2004.  In addition Robert Roberts made a motion to appoint Mike Graham as an alternate to the Board of Appeals to a one-year term,  The term begins July 1, 2002 to June 30, 2003.  John Crosby second the motion.  Unanimous

 

MOTION 17-2002 At 6:45PM John Crosby made motion to go into executive session.  Robert Roberts second this motion.  Unanimous  

 

Respectfully Submitted,

 

Conrad Theberge

Town Clerk