FII BOARD MINUTES
JULY 22, 2000

1. CALL TO ORDER:

The meeting was called to order by the outgoing President, Joseph Potts.

Present were Diane Babineau, Steve Comley, Dave Decker, Bill Gately, Dick Gigg2y, Carl Hommel, Fritz Mueller, Oleg Svetlichny, Mark Thomas and General Manager Rich Roedner.

2. ELECTION OF LEADERSHIP POSITIONS:

Nominations for president were called: Mark Thomas was nominated. It was MOVED and SECONDED that the nominations be closed. PASSED unanimously. Mark Thomas was elected President of the FII Board by acclamation.

President Thomas assumed his role and took over the chair.

Nominations for Secretary were called: Carl Hommel was nominated. It was MOVED and SECONDED that the nominations be closed. PASSED unanimously. Carl Hommel was elected Secretary of the FII Board by acclamation.

Nominations for Treasurer were called: Diane Babineau was nominated. It was MOVED and SECONDED that the nominations be closed. PASSED unanimously. Diane Babineau was elected Treasurer of the FII Board by acclamation.

Nominations for Golf Operations Director were called: Mark Thomas was nominated. It was MOVED and SECONDED that the nominations be closed. PASSED unanimously. Mark Thomas was elected Golf Operations Director of the FII Board by acclamation.

Nominations for Marina Operations Director were called: Bill Gately was nominated, but declined the nomination. Dave Decker was nominated. It was MOVED and SECONDED that the nominations be closed. PASSED unanimously. Dave Decker was elected Marina  Operations Director of the FII Board by acclamation.

3. MINUTES OF PREVIOUS MEETINGS:

The minutes of May 6, 2000 have not been recovered. Carl Hommel will ask Jim O’Connor, the previous secretary, to send him a copy.

The minutes of June 16, 2000 were approved.

The minutes of the FII meeting of July 1, 2000 were not available. Secretary Hommel will prepare these minutes for the next meeting.

4. FINANCIAL REPORT YTD through June, 2000:

General Manager Rich Roedner presented the financial report. It was noted that the report was incomplete because of the staffing problem in the office.

5. REAL ESTATE COMMITTEE REPORT:    

Nominations for Chairman of the Real Estate Committee  were called: Dick Giggy was nominated. It was MOVED and SECONDED that the nominations be closed. PASSED unanimously. Dick Giggy was elected Chairman of the Real Estate Committee of the FII Board by acclamation. Kathy Potts, Kathy Giggy, John Nun and Carl Hommel were appointed to the Real Estate Committee.

Dick Giggy reported that an offer has been received for Lot 137, for $15,000. The offer included the cost of a perk test. Marge Hommel, Secretary of the Town Planning Board, who was present at the meeting, made the following points:

Lot 137 is a nonconforming lot, as it does not meet the zoning requirement of 60,000 square feet. The Planning Board will propose amendments to the Zoning Ordinance that will change the required lot size, but at this time it is as stated. Since it is adjacent to other FII owner property, not plotted as a Lot, but designated on the subdivision map as a recreation area, it would be necessary to bundle a portion of the recreation area with Lot 137 to make up the required 60,000 square feet. She questioned that FII Stockholders would allow a designated recreation area to be split up and a portion sold, as there are so much other FII lots available.

There are two septic systems on the designated recreation area adjacent to Lot 137. 

Lot 137 is a corner lot, and as such is not buildable because of the required setback on both right-of-ways.  A variance would be possible, but this would not be strictly legal because, hardship, one of the conditions, can not be caused by the present owner’s or the previous owner’s action. The act of buying the lot knowing about the set back requirements would mean the owner created his own hardship. The Planning Board will propose amendments to the Zoning Ordinance that will change the required setback requirements on corner lots, but at this time the setback has not been changed. 

Since Lot 137 is a “one back lot”, it may be in the Shoreland Zone, and other requirements may apply. This should be checked.

President Thomas asked General Manager Rich Roedner to meet the bidder and explain the situation.

It was MOVED and SECONDED that the Planning Board of the Town of Frye Island be requested to inform the FII Board in writing what the zoning requirements are for selling FII Property in general and in the Shoreland Zone, and what changes are being considered to the Town Ordinances that will affect the sale of such lots. PASSED, seven affirmatives and one negative.

Carl Hommel presented a slide show, about the TOWN Zoning Ordinances, and how they affected the FII property. The presentation covered lot size requirements, set back requirements,  road and shorefront frontage requirements, allowed land uses, and rules concerning merging of contiguous lots.

Carl Hommel presented a map showing that FII property on the southeast side of the Island is zoned Water Oriented Commercial.  It was MOVED and SECONDED that the FII Board request the Planning Board of the Town of Frye Island initiate action to change the zoning of the following FII Lots from “Water-Orientated Commercial” to “Residential”: Lot Numbers 2000 to 2006, and 2008 to 2029 (a total of thirty lots). PASSED unanimously.

6. GOLF COMMITTEE REPORT:

Mark Thomas reported that there had been an informal meeting with the State Liquor Board concerning the two liquor licenses held by FII. It appears that the license for the Community Center does not fully meet our needs, and alternate arrangements were suggested. A recommendation for nest year will be prepared, and included in the agenda for the next meeting.

It was announces that one of the assistant groundskeepers was leaving to return to college, and that a replacement has been hired.

The irrigation system for the golf course was discussed. A bid for completing the irritation on the last three remaining unirrigated fairways (1, 2, and 9) has been received from Rainmaker Corp., for $40,300 for labor, and $16,000 for material. The Groundskeeper, Jay Larrabee, wishes to perform the installation of the system himself. He has demonstrated his ability to do this, on the third fairway, but this would not allow him time to perform the usual upkeep and maintenance of the course. The Golf Committee will evaluate the possibilities, and make a recommendation at the next meeting.

It was MOVED and SECONDED to appropriate the sum of money not to exceed $20,000 for material to complete the installation of the irrigation system on the first, second and third fairways, from the FII Reserve Fund, contingent on the money being available.  PASSED unanimously.

It was MOVED and SECONDED to raise the salary of the groundskeeper, Jay Larrabee, to $25,000 effective immediately. PASSED unanimously.

7. REPORT OF THE MARINA COMMITTEE:

            No report was made.

8. OLD BUSINESS:

The discussion of the gift of Lot #1658 to the Town was tabled.

President Thomas had a kickoff meeting with Pine Tree Engineering concerning the study recently authorized by the Town Board of Selectmen and the Board of Island Trustees. He asked Carl Hommel to send Pine Tree Engineering copies of the Frye Island Water usage data.

Interaction of Town and FII —— President Thomas will E-Mail to the Board a list of FII assets to be studied by the Board members, from which they should chooses a topic for them to investigate. He suggested that the water system should perhaps have the highest priority to be studied for turning over to the Town. Oleg Svetlichny offered to meet with General Manager Rich Roedner to commence the study.

Steve Comley requested that the status of the proposed ball field be placed on the agenda of the next meeting.

9. NEW BUSINESS:

It was MOVED and SECONDED to appoint Rich Roedner be appointed FII General Manager. PASSED unanimously.

Fritz Mueller will keep the Board informed on the status of the progress of the Town Comprehensive Plan Committee.

MOVED and SECONDED that the meeting be adjourned. PASSED unanimously.